The Office of 事件 Management oversees university event operations and logistics. We strive to create more efficient ways to use our scheduling resources to provide high-quality event support to the university and community. The Office of 事件 Management operates under 政策1.02.
桑佛德相关事件, whether it is a staff meeting or an after-hours study session, may be scheduled and requested through 空间，皇冠6686体育的排班软件. Building coordinators will approve or deny Samford-related event requests.
所有外部组织, 无论是否赞助, must seek approval through the office of events management. Both sponsored and external events are required to submit a series of documents, 包括责任保险, 赞助验证表单, 和合同, prior to announcing any details for the event. These events may take place 3 p后.m.，周一至周五，8点.m.-10 p.m. on Saturdays, during the fall and spring terms. External events are subject to availability of rooms and resources, and current event protocols.
During the academic year all campus facilities are for the primary use and enjoyment of 皇冠6686体育 students, 教师, 管理和员工. Scheduling of space during the academic year must be initiated by an academic department, administrative office or recognized student organization. 在这些群体之外, we are happy to welcome external guests on to campus, Monday-Friday, 3 p后.m.，周六8点.m.-10 p.m.，学年期间.
An important part of the rental process is to ensure that there is no conflict with the needs of the university. 例如, at the Office of 事件 Management, requests for rentals are confirmed only after academic classroom and administrative space has been allocated for the semester. When a space is confirmed as available for rental, the following procedures apply:
- A standard 皇冠6686体育 rental agreement will be signed by the organization or agency that wishes to rent the space. The terms of the contract are very specific concerning the use of the facility and will be strictly enforced by the office of 事件 Management. Additional fees may apply if there is a breach of contract.
- Rental fees will be charged based on the size and complexity of the event and may not be solely based on space availability. Auxiliary support services and university resources will be considered before a contracted event is confirmed. The resources include but are not limited to: parking, 餐饮, 大学员工的时间表, and fixed asset upgrades or repairs. Additional fees may be required based on complexity of requested space or service.
- 如合同所述, the Outside Group is prohibited from using the university name, 商标或商标, 任何形式的交流, including but not limited to websites, 社交媒体和宣传册, without the prior written consent of the Executive Director of University 沟通. The Outside Group may not promote the event in a manner that suggests endorsement, partnership or co-branding with the university without the prior written consent of the Executive Director of University 沟通.
It is important to keep in mind that the primary purpose of all Samford facilities is to directly support the academic and administrative mission of the university. Sponsorship or rentals involving outside parties will only be accommodated based on space and resource availability. When an outside organization requests use of campus facilities, the event is considered an external event, and an appropriate fee is charged. The university will recover university expenses (utilities, 额外的清洁费用, 人员加班, 等.) incurred in connection with an external event.